A new KVS information/accounting system is in place for the Town of Victor’s number-crunchers in 2011. Although the high-end version of Quickbooks has been Victor Chief Accountant Mike Dollard’s bookkeeping system of choice in recent years, the new KVS software reflects a recommendation made by The Bonadio Group, a company secured to conduct periodic independent, external financial audits on Victor’s books. KVS is also on New York State’s “approved” list of suitable systems designed to handle large municipalities.
“I think with the new accounting system it will really simplify things and make it much easier and faster to get the budget in line,” said Councilman John Palomaki.
“We should be using something that is more user friendly,” agreed Victor Town Supervisor Jack Marren.
According to Victor Fiscal Manager Gloria Dunton, KVS information systems are also currently used by the Town of Pittsford, the City of Geneva, and Village of Fairport, and she expects the new software to simplify bookkeeping in several ways.
“It’s a lot better system and it will be a big help to the departments, especially with their budgets,” said Dunton. “We’re hoping to put it out to individual departments so they can see their updated balances and not have to wait for a formal monthly report.”
Dollard said that the town’s previous system, Quickbooks Enterprise Solutions, has the same capability but that feature was not utilized in recent years.
And unlike Quickbooks, KVS can actually head off possible accounting errors.
“It gives you a warning if you’re trying to put a payment against an appropriations line,” said Dunton. “It will tell you whether or not there are funds to cover it.”
The new software has been in use for the second half of the 2010 budget year — since July 1. The first half was conducted using Quickbooks.
“With the transitions of staff and software this year it’s been a little difficult,” said Dunton. I’m looking forward to the new year. I think the process next year will be a little better.”